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Here you can submit invoices to Smart that have not yet been settled and are to be paid by Smart. Please note that only external services (invoices from project partners for their services within the scope of your activity) are to be submitted as direct payme...

Your personal budget is the centerpiece of your activity at Smart. It allows you to plan your business and have a complete overview of your activity. The Smart team is happy to offer support and advice on budget planning, not just at the start, but on an ongoi...

With Smart, you can share your budget with other Smart members. To do this, create a budget transfer in the Portal. Open the budget from which you want to share your budget and click on + Add budget transfer. Please note that you can only transfer to budget...

General information Collective budgets are intended for groups that work together. Each active member can create a collective budget. For the sake of simplicity, we ask collectives to select a budget manager. More info below. Collective budgets cannot be use...

Smart offers the Deutschlandticket to employed members as a job ticket. The monthly costs can be offset against your available budget.  How does is work? As an employee of Smart you can apply for the ticket by yourself in the BVG portal. You transfer the cos...

Smart offers employee members Urban Sports Club membership as a non-cash benefit. Benefits in kind are benefits provided by the employer to the employee that offer the employee a non-cash benefit but do not consist of the transfer of wages. Urban Sports gives...

Would you like to be employed by Smart and you already have orders? Then go ahead and submit a new employment request in the Smart Portal. Do you already have a contract with Smart and want to prolong it or make a change? Then read further how to request a ch...

For whom? If your gross salary amounts to up to 538 EUR (info: 2024) you are employed as a minijobber. At Smart that corresponds to the highest Minijob category M10 of 520 EUR. You can find all Minijob categories for each Smart eG and Smart Bildungswerk here....

Here you can upload receipts that you have paid yourself. If an invoice is to be paid by Smart, you must create it as a direct payment. 1) Make sure that Smart is the customer on the receipts. Depending on which company you are employed by, the details are as...

Receipts by Status You can find the receipts in the portal in different lists, depending on the status they are in. Not submitted: These are receipts that can still be used for expense reimbursements. Submitted: These are receipts that are part of an expens...

Receipts without detailed invoice details can be issued for smaller amounts up to €250 gross (including VAT). For amounts exceeding €250, we always require a proper invoice. The following information is required on the invoice: Our billing address:  SMa...

The costs for your expenses will be transferred to the account specified in your profile via the expense reimbursement. If you have changed your bank details, check that the information is still correct.  You cannot upload invoices in the expense reimbursemen...

In the "Expense reimbursements" view, there are 4 statuses. This allows you to see at a glance which status your expense reimbursements are in. 1) Drafts Here you can save your expense forms before sending them to Smart and edit them at a later date. 2) I...

If you are employed via Smart, you will receive an automatically generated payslip ("Lohnzettel", "Lohnbeleg") at the beginning of the following month, which is uploaded to the Mein.Smart portal. The payslip summarizes all the information about your employment...

There is a difference between terminating an employment contract with Smart and formally leaving the cooperative. If you terminate or do not renew your employment contract, it does not mean that you have to leave the cooperative! It is possible to continue to ...

You can find the SMartDe eG statute in German here: Satzung SMartDe eG

You can find templates of employment contracts issued by Smart here: Employment contract with Smart eG Employment contract with Smart Bildungswerk Addendum with Smart eG Addendum with Smart Bildungswerk Please note that all above contracts are only av...

Do you receive unemployment benefits (ALG I) and want to work with Smart? Processing your orders via Smart is also possible to a limited extent if you are receiving unemployment benefit at the same time. However, the rules regarding permitted additional inc...

If you bill an order via Smart and carry out this order in whole or in part outside Germany, you should inform Smart of this 10 days before your stay abroad. This also applies to home office abroad ("workation"). Please complete the delegation abroad form. Ou...