Per Diems
What you need to know in a nutshell:
- The reason for the trip must be business-related and connected to an order that was invoiced via Smart.
- Please submit your travel expense reimbursement requests to us promptly and by the end of the following month.
- Please submit receipts and invoices for travel expenses such as transporation tickets, train tickets and plane tickets via expense reimbursement. The travel expenses form only calculates the flat-rate travel expenses, such as per diems, accommodation allowances and mileage allowances in direct connection with a completed assignment.
Per Diems
Per Diems are fixed lump sums that Smart can reimburse as an employer without invoices.
Meal expenses
The reimbursement of travel expenses can also be used to claim the legally regulated additional expenses for meals (Per Diems). These are lump sums for business-related travel. For an absence of at least 24 hours within Germany, the rate is 28 euros, and 14 euros for the day of arrival and departure. The rates are reduced if meals were included as part of the overnight stay.
For travels abroad, different rates apply depending on the destination, which can be found here.
Accommodation allowance
Smart calculates your accommodation allowance based on your details.
For domestic trips it is €20.
You can find flat-rate accommodation costs for trips abroad here.
TravelKm allowance
The flat rate per kilometer for travel with your own car is 0.30 EUR / km.
We can only pay out the officially set flat rate per kilometer. If your customer has offered you a higher amount / km, we can invoice the amount. However, you can only be reimbursed the 0.30 EUR.