Managing your employment
View your employment and find documents
List of employments
In the list of employments you will see all your current and past employment contracts with Smart.
View of employment and documents
An employment can be opened from the employment list. The overview shows the start and end date of the employment, the employment category, the profession as given in the contract and the weekly working hours.
Your current contract, your pay slips and all other relevant documents regarding this employment can be found under Documents. Please choose the correct category from the drop-down list.
If you have several employments at Smart (e.g. at Smart eG and Smart Bildungswerk, or if you had a longer break between two jobs, you will find the relevant documents in the respective contract period in the list)
Employment contract
- after you sign your employment contract it will appear here
- you can view a template of an employment contract with Smart here.
For legal reasons the employment contract is only available in German.
Addendum
- Amendments to the employment contract
After the Smart confirmation of your employment change, you can find and download your addendum in the portal:
You can upload the signed contract directly in the portal:
Pay slips
- Monthly pay slips
- Correction statements, if applicable
Payslips are official documents stating your income. Please find out more under Payroll.
Requesting changes
If you would like to make changes to your employment contract, you can do so by clicking on the "Request change" button in the employment detail view.
Click the checkmark in front of the respective change type to enter the desired data. Finally, you must send the form to the Smart Team by clicking the "Send" button. If the change is approved, you will receive an updated payslip with the corresponding changes with the next monthly payslip. The payslip is considered delivered when it is uploaded to the portal. You can view the adjusted changes in your budget overview immediately after confirmation.
You can make following requests:
Prolong employment contract or change end date
Choose the new end date and you will receive an addendum to your contract after confirmation by Smart.
Please always prolong your contract via the Portal BEFORE it's end date.
Change salary / employment category
Once you have selected the category, please write in the comment field, when you would like to introduce this change. Please note that changes for the next month are only possible until the last day of the previous month.
You can find the employment categories here: Employment categories
Register a leave
Following interruptions in your employment are possible. Please remeber to submit a relevant proof.
Add special payment
A special payment will be paid out with the next payroll, provided there is enough budget available.
If you choose the 'Sachbezug' benefit (e.g. Urban Sports membership or Jobticket), then please write in the comment from when the benefit should be settled.
Request correction to a previous month
Ending your employment
If you want to terminate your contract (for example, because there is no budget or you have another job), a formal notice of termination with the following details is required:
- Date of the letter (at least two weeks before the end of the desired contract end date)
- Sentence "I hereby terminate my employment contract with effect from" (date: the last day of the last month of employment)
- Your registration address, first and last name and membership number
- Address of the cooperative: SMartDe eG or Smart Bildungswerk gGmbH, Wilhelmstraße 150, 10963 Berlin
- Signature (digital or original)
The original signed notice of termination can be sent to us by post plus e-mail or only by e-mail. The date of termination must be before the desired termination date.
Example: The employment contract runs until March 31. The employment contract is to be terminated in February. The notice of termination must be submitted two weeks before February 1. If your employment with Smart ends, you must ensure that you continue to have health insurance yourself. If you have any questions, you can of course contact us.
Don't have any new orders? Contact us, we will try to find an individual solution. For example, we can reduce your salary or offer you unpaid leave.
Do you still have budget left after payment of the last salary? Please let us know in time, if you want to get your total budget out till the end of your employment.
Terminating your employment contract does not mean terminating your membership with Smart. We recommend that you retain your membership of the cooperative so that you have the flexibility to resume your employment when you need to.